Bath Artisan Bylaws May 19 2016

Mission Statement

The Bath Artisans mission is to promote interaction among members by sharing our knowledge in an enthusiastic and enjoyable manner through meetings and workshops. We will encourage members working in diverse media and inform and educate each other in our rich variety of artistic endeavours. We support the display and sale of the work in our local and remote venues. We will contribute our talents in the community by getting involved as opportunities arise.

Bylaws

Article 1-General Information:

1. The principal meeting place of the Bath Artisans is St John’s Hall, Bath Ontario.

2. Meetings are held on the second Monday of each month (except July and August) at 7pm or at the call of the chair. If the second Monday of the month is a holiday then the meeting will be held the following Monday.

3. Workshops may be held and a schedule of workshops and their venues will be provided each year.

4. Guest speakers requested to do a demonstration or presentation at a regular meeting will receive an honorarium to assist with expenses, at the discretion of the executive, to a maximum of $30. Unless agreed upon by a majority vote of members present.

5. Members are invited to present their art for inclusion in the Permanent Art Exhibition. The exhibition should be changed several times yearly at the discretion of the hanging committee. If art is removed from the wall during this time it is to be replaced so not to leave an empty place and the hanging committee is to be notified. An exception to this is if the art is removed for a week end show where the piece is removed immediately before the show and replaced immediately following.

 

Article 2- Membership in Bath Artisans:

1. Membership is open to anyone who is engaged in some form of creative art or craft. Their work should be one of a kind and be original in design and or handwork. If a question arises as to the appropriateness of the work of a potential new member, the executive will decide to delegate several members to decide the acceptance in the group. (i.e. question if the work is original or artistic etc)

2. Membership requires payment of annual membership dues.

These must be paid by the September meeting.

1. The fiscal year is from January 1 to December 31

2. New members may join at any time during the calendar year and must pay dues upon joining.

3. Only those members who have paid their dues are qualified to vote in elections or motions at meetings.

4. Only paid-up members may participate in any of our art shows and the hanging in the gallery.

5. New members must be paid up members for two months before they can hang in the gallery or participate in a Bath Artisans show.

Article2B-Honorary Membership: An Honorary member:

• is a longstanding member in good standing

• has been an active member of the group

• has a situation arise through ill health or other circumstances beyond their control that prevents them from being an active participant.

1. Honorary members must be nominated by a member in good standing at any time during the calendar year but must be elected by a majority vote of the members in attendance at the first meeting following the nomination.

2. Members wishing to nominate someone as a candidate for Honorary Membership will put forth the member’s name, to the current executive. The suggestion shall be brought forward at the next monthly meeting but shall not be voted on until the following meeting. It will be put on the agenda and be voted on requiring a majority of the members present or by proxy.

An Honorary Member is entitled:

1. to attend Bath Artisans meetings, special workshops, or events such as the Christmas party without paying annual dues.

2. to show representative pieces in any exhibition set up by the group.

An Honorary member is not entitled:

1. to vote or stand for office

Should circumstances change for an existing honorary member, that would enable them to become an active member again, they should be able to change their status by paying their membership dues.

Article3-Executive Officers

• The Officers of Bath Artisans shall be a President, Vice President, Treasurer and Secretary. These officers shall be elected annually by a majority vote of the paid up members either present at the meeting or by proxy. Other positions, as deemed necessary may be appointed by the elected officers.

• Nominations for the next executive to take place in October and the elections will take place at the November meeting.

• Each Officer may stand for election as often as they wish.

• Any Officer elected or appointed may be removed when it is deemed that the best interests of the Bath Artisans would be served by such removal. This would be accomplished by a majority vote of members present or by proxy.

• A vacancy in any office may be filled by a majority vote of members present or by proxy for the remaining portion of the term.

• Signing Officers for the Bank Account consist of the current President, Treasurer and Secretary. Two signatures are required on cheques written on behalf of Bath Artisans.

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Article 3A-Duties and Responsibilities of Executive

President:

• Preside over meetings

• Compile agendas for each meeting which are sent out by email one week prior to meetings. Those without email will assume responsibility for contacting a fellow member to obtain this information.

• Has signing authority for cheques

• Calls executive meetings when deemed necessary.

• Does not vote on motions except to break a tie vote.

• Is the spokesperson for the group.

Vice President:

• Performs the duties of other officers in their absence

Recording Secretary:

• Keep a record of the minutes of each meeting, which are sent out within a reasonable time for the members. Any notes taken at the meeting should be kept for reference

• Reads any correspondence to the group at meetings

• Has signing authority for cheques.

Treasurer:

• Collect all new membership dues and send member contact information to the group for reference.

• Collect yearly dues from all members

• Maintain the accurate membership roster.

• Collect and disburse all monies relating to Bath Artisans.

• Submit Treasurer Reports to be presented at meetings.

• Has signing authority for cheques.

 

Article 4-Governance

• Meetings are held to conduct the business of the Bath Artisans.

• Meetings are chaired by the President or the Vice President the absence of the President.

• To ensure the orderly, civil and timely progress of the meeting, the members shall address each other with respect. Each person wishing to speak shall raise their hand until the president acknowledges them, and then wait until they are called upon.

• A motion from the floor is needed when

1. A payment of over $30.00 is required for any expense

2. Any decision is required involving the Bath Artisans as a group

3. Any changes to the bylaws of the Bath Artisans. This change needs a 2/3 majority of the membership voting at the next meeting, present or by proxy. The proposed change must be sent to the membership one month before the vote.

• Additional meetings to further promote the purposes of the club may be called by the club executive or by one of the club committees.

Article5-Additional Officers

• Advertising Officer(s): The assigned member(s) will oversee all advertising for any upcoming shows and sales.

• Card Officer: Cards are sent to any member who is ill or hospitalized or has a death in the immediate family. This member shall purchase cards and stamps as necessary and be reimbursed.

• Program Coordinator: The assigned member will, with the help of the members, arrange demonstrations and/or guest speakers for meetings, monthly hands on workshops for all members , and outings of interest as available

• Hanging Committee: The assigned members will install each new showing of the permanent exhibition. This will be done at the call of the Committee, usually two to three times yearly.

• Website manager: The assigned member will keep the information on the website. Members are requested to update this officer in a timely fashion.

 

Article6-Dissolution of the Bath Artisans

Upon dissolution of the Bath Artisans organization the club assets, including all properties and all monies will be dispersed by all remaining members. The allocation of assets will be discussed at that time.

May 19 2016